This policy explains what types of personal information will be gathered when you visit the Oxford Internet Institute’s websites, and how this information will be used. Please note that this policy applies to the Oxford Internet Institute’s web pages (i.e. those with URLs containing oii.ox.ac.uk).

If you follow a link to any other website, please check their policies before you submit any personal information to those websites.

Information collected

On some parts of the website, you may be asked to provide some limited personal information in order to enable the provision of certain services (e.g. prospectus ordering, event registration, newsletter and mailing list subscription, etc). The University may store this information manually or electronically. By supplying this information you are consenting to the University holding and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose.

We may also collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our webmasters. This is statistical data about our users’ browsing actions and patterns which does not identify any individual and allows us to ensure that content from our site is presented in the most effective manner for you and for your computer.

How the information collected is used

Personal information provided to the University by you will only be used for the purposes stated when the information is requested. Personal information will not be sold to third parties, or provided to direct marketing companies or other such organisations without your permission. Personal information collected and/or processed by the University is held in accordance with the provisions of the Data Protection Act 1998.

Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of the University’s website. Any disclosure of this information will be in aggregate form and will not identify individual users.

How we store information collected

Information which you provide to us will ordinarily be stored on our secure servers. However, we do work with third party contractors, some of whom host and operate certain features of the website. Accordingly, information that we collect from you may be collected in or transferred to a destination outside the European Economic Area (“EEA”). That information may be processed by staff operating outside the EEA who work for us or for one of our contractors. By submitting personal information, you agree to this transfer, storing and processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

We may disclose your personal information to third parties if we are under a duty to disclose or share such information in order to comply with any legal obligation or to protect the rights, property or safety of the University, its members or others.

Use of cookies

Most of our web pages use “cookies”. A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and also allow us to improve our website.

For more detailed information on the cookies we use on the Oxford Internet Institute’s web pages and the purposes for which we use them, please see our Cookie Statement.

Use of MailChimp

We use MailChimp as one of our bulk email services to send email communications. Recipient lists, including email addresses, are stored on MailChimp servers in the USA for the purposes of email newsletter distribution.

MailChimp participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework, which commits subscribers to adhering to European standards of data protection. Under the terms of MailChimp’s privacy policy, they endeavour not to, under any circumstances, contact people on our lists, market to people on our lists, sell our lists, or share our lists with any other party, except as required by law or, regarding contacting, except in response to a complaint or other communication directly from an individual on one of our lists.

If you would prefer that your data is not stored in this manner, you have the right to opt out from further communications at any point, by clicking on the unsubscribe link in the footer of emails sent by us via MailChimp.

Use of Eventbrite

In order to facilitate online bookings for our events, we use Eventbrite – a third party service which is not operated by the University of Oxford. Eventbrite operates in the USA and subscribes to the EU-US Privacy Shield, which commits subscribers to adhering to European standards of data protection. For further details, please see Eventbrite’s privacy policy.

If you wish to attend an event organised by the Oxford Internet Institute, but do not wish to use Eventbrite, please email us at: events@oii.ox.ac.uk

Access to information

The Data Protection Act 1998 gives you the right to access information held about you. For further information about this right and how to exercise it, please see the University’s Policy on Data Protection.

Changes to our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page.

Contact

Any queries or concerns about privacy on this website should be sent by email to webhelp@oii.ox.ac.uk.